Working with sensitivity labels

Microsoft's Purview Information Protection is a centralized data governance service that helps organizations manage and control their data. Sensitivity labels in Microsoft Purview work by applying labels to files and data. Labels allow you to classify and protect your organization's data, while making sure that your productivity and ability to collaborate isn't hindered. Learn more from Microsoft's official documentation: Learn about sensitivity labels.

Briefly, you can use sensitivity labels to:

The following packages and activities offer support for sensitivity labels:

Excel:

Word:

Presentations:

You can use the rest of the Office Desktop activities to work with files that have sensitivity labels applied only if you set up the correct permissions. For example, you can retrieve files with a Confidential HR sensitivity label using the Get Cell or Get Table Range activity if your user account, the one running the automation, has the permission to read files labeled Confidential HR. If the connection doesn't have access to read or write a file, an exception is thrown.

The Microsoft 365 activity package offers support for custom sensitivity labels with two activities:

You can use the rest of Microsoft 365 activities to work with files that have sensitivity labels applied only if you set up the correct permissions. For example, you can retrieve files with a Confidential HR sensitivity label using the Get File or Folder activity if the user or service account running the automation (the one for which the connection is made) has the permission to read files labeled Confidential HR. If the connection doesn't have access to read or write a file, an exception is thrown.

Your organization's admin is responsible with defining and configuring labels. Each label has a different set of permissions, which range from least restrictive to the most restrictive. You can learn more about this process from Create and configure sensitivity labels.