About Licensing

This type of license is available for Attended and Studio/StudioX Robots.

A type of license that empowers the user. It enables him or her to register any number of Robots on any machine, as long as the same Active Directory username is present on all of them. The user is not allowed to use multiple Robots simultaneously.

This type of license is available for Attended and Studio/StudioX Robots.

A type of license that helps users that work in shifts, as licenses are consumed only when you actually want to use a Robot.

A concurrent license is consumed in Orchestrator, depending on its type, when:

As a result, you can have hundreds of Robots defined on multiple machines but only use, for example, 50 licenses at a specific moment in time, as that is the maximum number of users who simultaneously connect their Robots to Orchestrator.

This type of license is only used with Unattended/NonProduction/Testing purposed machines.

When online and connected to Orchestrator, a machine consumes a number of licenses equal to the runtime capacity of the machine template used to connect to Orchestrator. The runtime represents the maximum number of Robots that can simultaneously run on a specific machine, and it is manually customizable.

A Windows workstation can run only one background process at a time, and therefore it is recommended to assign only one runtime to it.

A Windows Server machine can have more Robots executing processes simultaneously, and therefore you can assign more runtimes to it.

Attended Named User - A user consumes a license when defined in Orchestrator, regardless of the number of machines it is defined on. However, the user cannot connect from more than one machine at a time. Please take into account this only works with Active Directory users. If you have local users, each of them is counted and consumes a license.

For example, if you have 10 users on a machine, and they are all defined as Attended Robots in Orchestrator, then 10 Attended licenses are consumed. If you have the same user defined on 10 different machines, then only 1 license is consumed.

The Attended page displays all the usernames that have been defined as Robots in Orchestrator, along with the last login time, the number of machines they are assigned to, and if the users are currently connected. Lastly, a list of all the Robots defined on a specific username can be displayed by clicking the View Robots button.

The Studio/StudioX/StudioPro license works similar to the Attended license; however, it only grants you access to connect your Studio, StudioX or StudioPro, to Orchestrator. The right to use Studio(X/Pro) is granted by a local license, or by connecting it to Orchestrator.

If Studio/StudioX/StudioPro is licensed locally, no additional license is consumed from Orchestrator's license pool as long as you selected the Stand-alone License check box when you created the Robot in Orchestrator.

Please consider that connecting Studio/StudioX/StudioPro to Orchestrator only works with Active Directory users. If you have local users, each of them is counted and consumes a license.

In this licensing model, we count the maximum number of Unattended/NonProduction Robots that can execute processes simultaneously. This number is given by the total number of runtimes allocated to all the online machines. You can distribute the licenses across all your machines.

The Testing license works similar to the Unattended license, where we count the maximum number of Testing robots that can execute tests simultaneously. This number is given by the total number of runtimes allocated to all the online machines. You can distribute the licenses across all your machines.

Please note that it is not possible to allocate more runtimes than there are available. For example, if you have 4 remaining runtimes available and 2 already allocated to a machine, then you can only allocate a maximum of 6 runtimes to that machine.

On the License page, the total number of runtimes available on all online machines is displayed. Remember that a machine consumes the licenses as soon as the Robot Service is started. To prevent instant license consumption, disable the machine from the corresponding License page. Please note that you cannot use either Studio or the Robot on a disabled machine.

You can assign a machine a custom number of runtimes, which determine the number of Unattended/NonProduction licenses consumed if the UiPath Robot service is running on the machine. The number of Robots defined on a machine is not at all dependent on the number of runtimes.

For example, if on a machine with 5 Robots, you assign only 3 runtimes, it means only 3 licenses are consumed. If you execute 5 jobs or schedule all the Robots on that machine, the following occurs:

If you have only one Unattended/NonProduction Robot on a machine and assign it 30 runtimes, then 30 licenses are consumed if that machine is online.

If, on a Windows 7 machine, you have 10 users (Robots) on it, you can only execute one process at a time, and you have to leave the number of runtimes to its default value, 1. If you assign more than 1 runtime to a Windows workstation machine and try to execute multiple jobs simultaneously, errors are thrown.

If the UiPath Robot service is running on a given machine, it is displayed as licensed. If there are no more licenses available, the machine is not going to be licensed.

All the machines that have Robots defined as Unattended are listed in the Unattended or NonProduction page, along with the number of allocated runtimes, the number of defined and running Robots, and the machine's license status. Additionally, you can edit the number of runtimes allocated to a machine, and display a list of the Robots defined on that machine.

By default, you are notified 180, 90, 30, 14, 7, and 1 day before the license expiry date. You can configure these values using the SystemJobs.LicenseExpirationAlert.DaysBefore parameter.

At host level, for single licenses distributed across multiple tenants, only the system administrator receives these email alerts. At tenant level, all the active users with View permissions on License receive them. The emails are localized per user.

Following your license expiration, there is a granted grace period during which you can renew your license without experience any disruption of operations. At log on, a notification is displayed informing you that your license is expired and the duration of the grace period:

You may close the notification by clicking OK and continue working as usual. After the end of the prescribed grace period, your Orchestrator will be unlicensed and no longer operational.