Managing the Cost

Configure the cost associated with the RPA implementation by using the below categories.

You as the Program Manager need to complete the below sections:

Currency Set up

Click the Currency drop-down list and select the currency used to display prices and costs. This currency is applied to the entire automation program.

USD is set by default, still, when clicking the drop-down list, you can choose between 99 available currencies.

Available currencies:

Albania Lek - ALL
Afghanistan Afghani - AFN
Argentina Peso - ARS
Aruba Guilder - AWG
Australia Dollar - AUD
Azerbaijan New Manat - AZN
Bahamas Dollar - BSD
Barbados Dollar - BBD
Belarus Ruble - BYR
Belize Dollar - BZD
Bermuda Dollar - BMD
Bolivia Boliviano - BOB
Bosnia and Herzegovina Convertible Marka - BAM
Botswana Pula - BWP
Bulgaria Lev - BGN
Brazil Real - BRL
Brunei Darussalam Dollar - BND
Cambodia Riel - KHR
Canada Dollar - CAD
Cayman Islands Dollar - KYD
Chile Peso - CLP
China Yuan Renminbi - CNY
Colombia Peso - COP
Costa Rica Colon - CRC
Croatia Kuna - HRK
Cuba Peso - CUP
Czech Republic Koruna - CZK
Denmark Krone - DKK
Dominican Republic Peso - DOP
East Caribbean Dollar - XCD
Egypt Pound - EGP
El Salvador Colon - SVC
Euro Member Countries - EUR
Falkland Islands (Malvinas) Pound - FKP
Fiji Dollar - FJD
Ghana Cedis - GHC
Gibraltar Pound - GIP
Guatemala Quetzal - GTQ
Guernsey Pound - GGP
Guyana Dollar - GYD
Honduras Lempira - HNL
Hong Kong Dollar - HKD
Hungary Forint - HUF
Iceland Krona - ISK
India Rupee - INR
Indonesia Rupiah - IDR
Iran Rial - IRR
Isle of Man Pound - IMP
Israel Shekel - ILS
Jamaica Dollar - JMD
Japan Yen - JPY
Jersey Pound - JEP
Kazakhstan Tenge - KZT
Korea (North) Won - KPW
Kyrgyzstan Som - KGS
Laos Kip - LAK
Lebanon Pound - LBP
Liberia Dollar - LRD
Macedonia Denar - MKD
Malaysia Ringgit - MYR
Mauritius Rupee - MUR
Mexico Peso - MXN
Mongolia Tughrik - MNT
Mozambique Metical - MZN
Namibia Dollar - NAD
Nepal Rupee - NPR
Netherlands Antilles Guilder - ANG
New Zealand Dollar - NZD
Nicaragua Cordoba - NIO
Nigeria Naira - NGN
Norway Krone - NOK
Oman Rial - OMR
Pakistan Rupee - PKR
Panama Balboa - PAB
Paraguay Guarani - PYG
Peru Nuevo Sol - PEN
Philippines Peso - PHP
Poland Zloty - PLN
Qatar Riyal - QAR
Romania New Leu - RON
Russia Ruble - RUB
Saint Helena Pound - SHP
Saudi Arabia Riyal - SAR
Serbia Dinar - RSD
Seychelles Rupee - SCR
Singapore Dollar - SGD
Solomon Islands Dollar - SBD
Somalia Shilling - SOS
South Africa Rand - ZAR
Korea (South) Won - KRW
Sri Lanka Rupee - LKR
Sweden Krona - SEK
Switzerland Franc - CHF
Suriname Dollar - SRD
Syria Pound - SYP
Taiwan New Dollar - TWD
Turkish Lira - TRY
Thailand Baht - THB
Pound Sterling - GBP

After selecting the currency click Save.

Note: The Account Owner can access this section and update the currency that was initially set up for the tenant. To complete this action they need to add the Conversion Rate between the current currency and the new one.

RPA Software Vendor

Click Edit to set up the RPA Vendors to be included in the Inventory. The page becomes editable allowing you to:

Add new RPA software vendor
Edit existing entries
Disable software vendors: any vendor can be disabled, even those listed in the Cost Benefit Analysis of ideas.

Note:

You can only delete RPA Software Vendors that were just added in the same Edit session.

In order to see a vendor in the Cost Benefit Analysis page, you need to make sure that at least one cost is linked to that vendor in the Running Costs-RPA Software Costs page.

One Time Costs-Implementation People Costs

Compute the one-time initial investment costs to get the idea up and running. The User Role drop-down is populated with the collaborator roles that have already been set up in the Admin Console. To add new collaborator roles, follow the steps as described in Creating a New Collaborator Role page. A cost/day needs to be filled in for each role.

Click Edit to set up the One Time Costs-Implementation People Costs. The page becomes editable, allowing you to:

Add new needed role
Edit existing entries
Disable roles no longer involved in the process.

Note: Once a cost has been added to a role, the respective role cannot be deleted anymore.

Running Costs-RPA Software Costs

Estimate the running costs by setting up the software license. The Cost Frequency can be set up either as Monthly or as Yearly.

Click Edit to set up the Running Costs-RPA Software Costs. The page becomes editable allowing you to:

Add new needed vendors
Edit existing entries
Delete vendors no longer needed for the process.

Other Running Costs

Click Edit to set up and manage the ongoing costs which include Support Team, Other Software Licenses, Infrastructure, and Other costs.

For Infrastructure costs, we recommend you create multiple cost values corresponding to the size of your ideas. This facilitates the allocation of these costs.

The Cost Frequency can be set either as Monthly or as Yearly.

The cost value is added per each item for the chosen frequency.

The Other Running Costs can be allocated at the level of each Idea Profile by setting a percentage or multiplying the value. This reflects how much of the declared costs are used for that idea.