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Managing the Cost
Configure the cost associated with the RPA implementation by using the below categories.
You as the Program Manager need to complete the below sections:
Click the Currency drop-down list and select the currency used to display prices and costs. This currency is applied to the entire automation program.
USD is set by default, still, when clicking the drop-down list, you can choose between 99 available currencies.
Available currencies:
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United States Dollar - USD |
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Albania Lek - ALL |
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Afghanistan Afghani - AFN |
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Argentina Peso - ARS |
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Aruba Guilder - AWG |
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Australia Dollar - AUD |
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Azerbaijan New Manat - AZN |
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Bahamas Dollar - BSD |
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Barbados Dollar - BBD |
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Belarus Ruble - BYR |
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Belize Dollar - BZD |
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Bermuda Dollar - BMD |
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Bolivia Boliviano - BOB |
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Bosnia and Herzegovina Convertible Marka - BAM |
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Botswana Pula - BWP |
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Bulgaria Lev - BGN |
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Brazil Real - BRL |
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Brunei Darussalam Dollar - BND |
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Cambodia Riel - KHR |
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Canada Dollar - CAD |
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Cayman Islands Dollar - KYD |
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Chile Peso - CLP |
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China Yuan Renminbi - CNY |
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Colombia Peso - COP |
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Costa Rica Colon - CRC |
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Croatia Kuna - HRK |
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Cuba Peso - CUP |
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Czech Republic Koruna - CZK |
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Denmark Krone - DKK |
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Dominican Republic Peso - DOP |
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East Caribbean Dollar - XCD |
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Egypt Pound - EGP |
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El Salvador Colon - SVC |
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Euro Member Countries - EUR |
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Falkland Islands (Malvinas) Pound - FKP |
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Fiji Dollar - FJD |
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Ghana Cedis - GHC |
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Gibraltar Pound - GIP |
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Guatemala Quetzal - GTQ |
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Guernsey Pound - GGP |
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Guyana Dollar - GYD |
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Honduras Lempira - HNL |
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Hong Kong Dollar - HKD |
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Hungary Forint - HUF |
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Iceland Krona - ISK |
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India Rupee - INR |
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Indonesia Rupiah - IDR |
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Iran Rial - IRR |
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Isle of Man Pound - IMP |
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Israel Shekel - ILS |
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Jamaica Dollar - JMD |
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Japan Yen - JPY |
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Jersey Pound - JEP |
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Kazakhstan Tenge - KZT |
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Korea (North) Won - KPW |
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Kyrgyzstan Som - KGS |
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Laos Kip - LAK |
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Lebanon Pound - LBP |
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Liberia Dollar - LRD |
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Macedonia Denar - MKD |
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Malaysia Ringgit - MYR |
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Mauritius Rupee - MUR |
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Mexico Peso - MXN |
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Mongolia Tughrik - MNT |
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Mozambique Metical - MZN |
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Namibia Dollar - NAD |
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Nepal Rupee - NPR |
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Netherlands Antilles Guilder - ANG |
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New Zealand Dollar - NZD |
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Nicaragua Cordoba - NIO |
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Nigeria Naira - NGN |
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Norway Krone - NOK |
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Oman Rial - OMR |
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Pakistan Rupee - PKR |
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Panama Balboa - PAB |
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Paraguay Guarani - PYG |
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Peru Nuevo Sol - PEN |
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Philippines Peso - PHP |
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Poland Zloty - PLN |
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Qatar Riyal - QAR |
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Romania New Leu - RON |
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Russia Ruble - RUB |
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Saint Helena Pound - SHP |
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Saudi Arabia Riyal - SAR |
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Serbia Dinar - RSD |
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Seychelles Rupee - SCR |
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Singapore Dollar - SGD |
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Solomon Islands Dollar - SBD |
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Somalia Shilling - SOS |
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South Africa Rand - ZAR |
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Korea (South) Won - KRW |
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Sri Lanka Rupee - LKR |
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Sweden Krona - SEK |
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Switzerland Franc - CHF |
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Suriname Dollar - SRD |
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Syria Pound - SYP |
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Taiwan New Dollar - TWD |
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Thailand Baht - THB |
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Pound Sterling - GBP |
After selecting the currency click Save.
Click Edit to set up the RPA Vendors to be included in the Inventory. The page becomes editable allowing you to:
- Add new RPA software vendor
- Edit existing entries
-
Disable software vendors: any vendor can be disabled, even those listed in the Cost Benefit Analysis of ideas.
Note: You can only delete RPA Software Vendors that were just added in the same Edit session.
Compute the one-time initial investment costs to get the idea up and running. The User Role drop-down is populated with the collaborator roles that have already been set up in the Admin Console. To add new collaborator roles, follow the steps as described in Creating a New Collaborator Role page. A cost/day needs to be filled in for each role.
Click Edit to set up the One Time Costs-Implementation People Costs. The page becomes editable, allowing you to:
- Add new needed role
- Edit existing entries
- Disable roles no longer involved in the process.
Estimate the running costs by setting up the software license. The Cost Frequency can be set up either as Monthly or as Yearly.
Click Edit to set up the Running Costs-RPA Software Costs. The page becomes editable allowing you to:
- Add new needed vendors
- Edit existing entries
-
Delete vendors no longer needed for the process.
Click Edit to set up and manage the ongoing costs which include Support Team, Other Software Licenses, Infrastructure, and Other costs.
For Infrastructure costs, we recommend you create multiple cost values corresponding to the size of your ideas. This facilitates the allocation of these costs.
The Cost Frequency can be set either as Monthly or as Yearly.
The cost value is added per each item for the chosen frequency.
The Other Running Costs can be allocated at the level of each Idea Profile by setting a percentage or multiplying the value. This reflects how much of the declared costs are used for that idea.
To view the video version of this process please access Video Tutorials section > Admin Console > Platform Set-up - Cost Set-up.
