User and Group Access Management

Manage access to Test Manager by assigning users and groups to your projects.

Conditions

The Administrator is set by default as Project owner on all projects. This role is independent of any role assignment.
Access to Test Manager privileges is granted only by the Administrators or the Project owner, by assigning users and roles to the project.
You can transfer project ownership to another user only if you are an Administrator or a Project owner.
Users that are signed in cannot be removed until they sign out.

User roles and privileges

Test Manager supports multiple roles: Project owner, Test Manager,Manual Tester,Test Designer,Test Executor,Read Only. The following table lists the privileges of each role.

Privileges	Admin/Project owner	Test Manager	Test Designer	Test Executor	Manual Tester	Read Only
Update, and delete projects (Read, Edit, Delete)
Create and view projects (Read)
Assign users and groups to projects
Access to project settings
Dashboard and reports
Create, update and delete integration connections
View requirements
Create, update, and delete requirements (Create, Read, Edit, Delete)
Assign requirements to test cases
View test cases (Read)
Create, update and delete test cases (Create, Read, Edit, Delete)
Add test step to test case
Link automation from Studio to test case
Create, update and delete documents (attached files)
Create, update and delete custom fields
Create, update and delete label
Document with Task Capture
Assign test cases to test sets
View test sets (Read)
Create, update and delete test tests (Create, Read, Edit, Delete)
Execute manual tests
Execute automated tests
Link test set from Orchestrator
View test results (Read)
Update and delete test results (Create, Read, Edit, Delete)
Create defects

Enable access management

Note: Required for legacy projects only. New projects have access management enabled by default.

To manage users and groups, you need to enable access management in your Test Manager project. Open Test Manager and navigate to Project Settings > Manage access, open a project, click Enable now, and then confirm your action. Now you can start assigning users and groups to your organization's projects.

Manage user and group access

Note: If you have a legacy project, you might need to enable access management, to start assigning users and groups to your project.

Assign Users and Groups

To assign users and groups, you can perform the following actions:

Assign tenant-specific roles to users and groups.
Assign users and groups to testing projects.
Assign project-specific roles to users and groups.

Assigning tenant roles to users and groups

To manage the actions that a user or group can perform at a tenant level in terms of testing projects, you can assign tenant-specific roles to a user or group.

Open Test Manager.
Select Settings in the header.
Go to the Role Assignments tab.
Select Assign users/groups.
Enter a user or group in the form field. For example, you can assign roles to the Everyone group.
Select the tenant user roles that you want to assign. You can choose from:
- Project Creator
- Administrator
Select Add to confirm your action.
The tenant roles are now assigned to the users and groups.

Assigning users and groups to projects

To grant users and groups read-only access to a project, you can assign them to a project, without assigning other project-specific roles to users and groups.

Open rTest Manager.
Open a project.
Navigate to Project Settings > Manage Access.
Select Assign users/groups.
Enter a user or group in the form field. For example, you can assign access to the Everyone group.
Press Enter to add the user/group. You can add multiple users and groups at once.
Click Add to confirm your action. The users and groups are assigned to the project.

Assigning project roles to users and groups

To manage the actions that a user or group can perform inside a testing project, you can assign project-specific roles to users and groups. Visit User and Group Access Management to see the permissions for each project role.

Open Test Manager.
Open a project.
Navigate to Project Settings > Manage Access.
Select Assign users/groups.
Enter a user or group in the form field. For example, you can assign access to the Everyone group.
Select the user roles that you want to assign.
Select Add to confirm your action.
The selected roles are assigned to the specified users and groups.

Transfer Project Ownership

As Project owner, you can transfer this role to another user. The new user can grant Test Manager access to users and groups, and perform administrative tasks.

Open Test Manager.
Open a project.
Navigate to Project Settings > Manage Access.
Find the user to which you want to transfer project ownership and click the vertical ellipsis.
Select Transfer ownership in the dropdown list.
Confirm your action. Project ownership is now transferred to the new user.

Edit Individual User and Groups

You can edit roles or remove users and groups.

Open Test Manager.
Open a project.
Navigate to Project Settings > Manage Access.
Find the user or group that you want to edit and click the vertical ellipsis.

4.1 Select Edit roles to change the roles.

4.2 Select Remove user or Remove group to remove users or groups.
Confirm your action.